In this section, we'll be covering Microsoft Outlook 2013. As an IT technician, it is our job to be as familiar with Microsoft Outlook as possible. We will be covering six new items in this section or categories. As stated before, we'll be examining Microsoft Outlook 2013. And let's go ahead and begin. I want to open it up.

As you can see, I have it set up for my gmail account, which is pretty easy to do. As stated before, the section that we're going to cover is under the Home tab, new items. Now majority of people believe that Microsoft Outlook initially when they hear the name, they think of email, but actually contains a lot of helpful things that we can use for home. for business, so I'm going to select the drop down. I'm going to select email message. All this does basically is prompts you for a window to set up to send a new email, pretty self explanatory.

You can search a particular address book, your contacts, you can check for certain names, you can attach a file and also add a signature. And there's also categories in this as well for insert different options, text formatting, and review. The next one we're going to look at is setting up new appointments. Now in the appointments section, you can add a subject, a location, let's just say office to one to start time and in time So let's just say I wanted to set this for tomorrow at, let's just say 8am. And I can also extend the end day or make it the same day, let's make it the same day. Sorry, same day, and we can change how long it is and automatically counts the time that your meeting is going to be used.

We can set this for an all day event. Look at different scheduling. We can also invite attendees to this meeting. This is the whole purpose of how we can set this appointment up. We can set up a reminder every 15 minutes or no reminder. And also we can have this meeting reoccurring here at a particular time whenever we set.

So that's setting up an appointment in Microsoft Outlook. The next one we're going to look at is a meeting Now the main difference between just an appointment and a meeting, especially in the corporate environment, some corporate environments will allow you when you set up a meeting to browse to certain rooms in the building that's available. And appointment is pretty much just a reminder or it's kind of a free for all just saying, Hey, we're going to meet here nothing official, but a meeting sometimes most companies will have a drop down for different conference rooms. So just as a setting up appointment, we can set up a subject, location start and end time and or an all day event and it pretty much has the same meeting settings as setting up an appointment scheduling. You can search for address book, the reminder time and your reoccurrence, if that's what you want.

Next, we're going to look at contacts now adding a contact in Look is pretty as simple and as simple as maybe adding someone to your phone. You can add a full name, company job title file, different email addresses, phone numbers and other addresses, physical addresses to find them. We can afford this contact, two different people can save create a new, we can add a meeting to it a call. And like I stated before, you can search the address book. And also set this as a follow up if that's what you wish, or you can set this contact to private. That's looking at your different contexts in Microsoft.

Let's go and look at a different section. I'm going to hit the drop down and I'm going to look at tests. Now in test, this is set up for you. You've been in the news and maybe you have to go fix a laptop and a certain date and time a certain director wanted to set up a meeting with you for you to teach him how to use this phone different things. The this section As stated before it is for you. So we can create a subject, clean my house start date end date, the different progress that I've made on this particular section.

And I can also add details to this, so I can know okay, I did this on this day, and I did this on another day, or different mileage whatever you wish to add. You can mark this as complete, assign this particular test to someone else, or just send a status report on this test to someone which is pretty handy. You can also set it up as recurring Now the last section we're going to look at is the outlook data files, Outlook data files, or PST S is a basically a storage that you can use in your particular email. Just think for an example. In corporate environments, majority of users has a mailbox limit that they reach me 100 Meg's 200 Meg's 500 Meg's something like that. Your outlook data files are like little containers that's attached to your Microsoft Outlook software.

And you can store your emails in these outlook data files or PST S to save space. Once your mailbox size starts to reaches capacity. Let's look take a look at the outlook data files. I'm going to add it to maybe my Documents folder and I'm going to name it It quarries PST, I was trying to think of something witty. So I'm going to hit OK. Now as you can see, it's attached to my Microsoft Outlook. And from here, I can drag emails over.

I can set up different rules to to automatically filter emails into this section. As stated before, your outlook data files are just like your sort of like little containers that has been added to your outlook to help you save space, especially in corporate environments where space is limited. I hope you guys enjoyed this section. I will see you again in the next one.