So here's a profit and loss statement. This particular statement is not related to the budget statement we have seen in previous slides. This particular one's for a separate project I've completed with George downs casino A while back. Similar to the budget you still see here the face codes, the six digit codes identifying a particular cost item, the first one being 661050 repair and maintenance, surveillance, 661060 repair and maintenance equipment other areas also 661075 for locks and keys and so on and so forth down the lines. So let's look at the locks and keys line 661075 repair and maintenance locks and keys. In the actual column it indicates that I spent $8 this particular month which as shown in the top left corner being April 2012, on locks and keys.
So actually this is a statement of expense on that particular period. Budget local is how much money have budgeted that month to be spent. So I budgeted $90 to be spent on locks and keys for April 2012. variance, which is the next column over is the difference between what was budgeted and what was spent. So if the value is in brackets, it means that there is money left over, so I'm under budget. So naturally $8 actually spent subtracted from 90 budgeted dollars equals to $82. The amount shown is $83, just because of rounding of pennies and cents to the next dollar and that sort of stuff, a variance percentage is a percentage representation of the dollar figure variance.
So $83 under budget equals 291 point 67%. Also under budget for that particular month moving on the columns, actual is year to date is shown as $895. So this means that I spent $895 during the beginning of that calendar year, up to and including The month of April, my here today budget is $360. So my year today variance is $535, which is the actual subtracted from the budget. So as you can see, I spent more than what was budgeted here today. And so according to the variance column, I am now over budget by 535.
And you will also know that the number is not in brackets. So, the year to date variance in percentage is 148 point 61% over budget, which is the percentage representation of $535. So, this is a typical profit and loss statement that you can see every month and review for consistency and for budgetary planning.