Module Three prioritizing your time. Time management is about more than just managing our time. It's about managing ourselves in relation to time. It is about setting priorities and taking charge. It means changing habits or activities that cause us to waste time. It means being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of time.

The 8020 rule, the 8020 rule, also known as Pareto principle states that 80% of your results come from only 20% of your actions. Across the board, you will find that the 8020 principle is pretty much right on with most things in your life. For most people, it really comes down to analyzing what you are spending your time on. are you focusing in on the 20% of activities that produce 80% of the results in your life? The urgent important matrix. Great time management means being effective as well as efficient.

Managing time effectively and achieving the things that you want to achieve means spending your time on things that are important and not just urgent. To do this, you need to distinguish clearly between what is urgent and what is important. Important. These are the activities that lead to the achieving your goals and have the greatest impact on your life. Urgent, these activities demands immediate attention but are often associated with someone else's goals rather than our own. This concept coined the Eisenhower principle is set to be how former US President Dwight Eisenhower organized his tasks.

It was rediscovered and brought into the mainstream as the urgent important matrix by Stephen Covey in his 1994 business classic, the Seven Habits of Highly Effective People. The urgent important matrix is a powerful way of organizing tasks based on priorities. Using it helps you overcome the natural tendency to focus on urgent activity. These so that you can have time to focus on what's truly important. The urgent important matrix continued, urgent and important. activities in this area relate to dealing with critical issues as they arise and meeting significant commitments perform these duties now.

Important but not urgent. These success oriented tasks are critical to achieving goals plan to do these tasks next, urgent but not important. These chores do not move you forward towards your own goals managed by delaying them, cutting them short and rejecting requests from others. postpone these chores, not urgent and not important. These trivial interruptions are just a distraction and should be avoided if possible. However, be careful not to mislabel things like time with a family and recreational activities as not important.

Avoid these distractions altogether. being assertive at times, requests from others may be important and need immediate attention. Often, however, these requests conflict with our values and take time away from working towards your goals. Even if it is something we would like to do, but simply don't have the time for it can be very difficult to say no. One approach in dealing with these types of interruptions is to use a positive note which comes in several forms. Say no followed by an honest explanation such as I am uncomfortable doing that because say no and then briefly clarify your reasoning without making excuses.

This helps the listener to better understand your position. Example, I can't right now because I have another project that is due by 5pm today, saying no and then give an alternative example, I don't have time today, but I could schedule it in for tomorrow morning empathy Repeat the request in your own words and then say no example. I understand that you need to have this paperwork filed immediately, but I will not be able to file it for you. Say yes, give your reasoning for not doing it and provide an alternative solution. Example. Yes, I would love to help you by filing this paperwork but I do not have time until tomorrow morning.

Provide an assertive refusal and repeat it no matter what the person says. This approach may be the most appropriate with aggressive or manipulative people and can be an effective strategy to control your emotions. For example, I understand how you feel but I will not or cannot remember to stay focused and not become sidetracked into responding to other issues.