Chapter Six, time management's this chapter is very important. Because most of the time you will see or you already probably. So if you're already working that's time is precious. And also, most of the people that don't manage time as the Buddhist philosophy say that if you don't manage time, time manage you, personally, I created a word which doesn't exist in the autism, which say busies, which is the mixing between the busy adjective and disease, okay? This is actually the disease of our modern times, because we we are, we don't have time and also we are not really well organized. Okay.

So a lot of people will tell you, I don't have time and so on. They didn't take time or they're not clear. Organize, okay, we alternate pretension as relocation to companies and I can give 160 year course every semester so I can do it why and it's not because like everybody I have 24 hours a day, but I'm quite well organized. So that's the main difference. So, concretely, what is time different time management sorry, time management if I had to resume is very simple, it is just investing small part of your time to gain time, wherever French expression saying who actually Paul Minnesota, which means going backwards, to jump better, okay further, actually. So this is really to invest a little bit times through different techniques and methodology for it.

It ends up being more time for doing those things for your professional life, also for your personal life. enjoying life leisure, with your kids and so on whatever. Well, why and what's the reason of being of time management's the different benefits for that the first one is to increase your productivity and your efficiency will define what is efficiency just afterwards. Second, a better professional reputation inside a company for instance. The third one is less stress because when you don't have the pressure of time, because then it's notion of pressure is up to you, according to your own organization, for increased operation opportunities for advancements, okay, so you're more efficient and you can do and handle more things. Five more opportunities to achieve important life and career goals in the absolutes for your professional career, your reputation and your professional career, and also for your personal life to referring to the notion of tree of life to better let's say balance in between both then what are what are what do we want to avoid in terms of consequences for we have a good time management first Miss times okay to miss the deadline for instance ineffective walkthrough, obviously, the poor quality of work because sometimes we are rushing at something and then it's badly done basically because of the pressure because of the deadline for a bank professional obviously reputation and affecting your carrier for example, or within over your progression, your growth within your company and fifth higher stress level affecting also your performance and thereby your efficiency.

Well, then, just for you to visualize What is it concretely I will use two metaphor but the first one is the following the metaphor of the vase, okay, let's imagine this wonderful days and you have to put some stones, some pebbles, some gravel, some sand and some water. If you start by putting your stones and then you publish and then you grow and then you send and at the end you water it is possible. Okay? But if you're doing on the other room, you studying by the water, then to some degree then the gravel than the pebbles you have no space anymore for use thoughts. And concretely, what does mean this notion and what this this metaphor stands for, basically the key word would be priority. Okay.

It is important at this stage in your organization to define What are your stones meaning their by the more important tasks that you have to do. And at the end, let's say not insignificant tasks, but that is not so important as associated with water. Why? Because this is at the end to fulfill to to finalize, but this is not your own priority. So this is important at first to define what is really, really important. And in terms of degree of importance.

Well, key difference what's the difference in between efficiency and effectiveness? Okay seems to be some synonyms in English but is them not completely exactly the same? Actually, efficiency is the good capacity to enroll a task or yet an activity whatever discipline and effectiveness it is doing well. But for something important, you can be very good efficiency for, let's say, printing some documents as that's fine. But let's say that is not really a big deal to be a good at printing for instance, or you can do very significant very important, that's your good formula for that, but at the end, it doesn't bring you anything. So, this is the point the main difference is that the fact to identify first what is important and thereby to be to enter properly, what you have to do, but we important task.

The methodology actually for a good time management is the following First is important to define you clear objectives and related to action plan, how to achieve them with the notion of deadlines when you want to achieve what's next step and so on. It's referring to what I already presented in the notion of roadmap. Then what I say the notion of prioritization, so prioritize urgent and very important task with the notion of difference in between efficiency and effectiveness. So, that aspect, value time valuing time is very important according to your own experience of what you can manage to know in between your forecast and your results, what does it mean it means that you should know how you your capacity to you walk roads, personally I know myself so, I know that I will be not creative. If I have a brainstorming at six 6pm for instance, I will try to do it soon in the morning when my mind is fresh and so on.

So, and obviously there is a moment I saturates and I need a break from example this is exactly the same thing so so you know you have to know in advance and you have to more or less to forecast our own you will need for this task okay one hour and at the end you check if what you forget this the results I took 45 minutes so it means that next time I will know that I'm quicker Okay, then plan or I needed more time for different reason because I've been putting a date or because they've been interrupt and so on this kind of thing, or because I couldn't concentrate because maybe it was not a strategy call moments after lunch, for example, your Moriah and it's a doozy because digestion and so on. Okay, this is really the points, focused verses and results. Then the metaphor of the road, the road and the road map.

Actually it is an analogy. Let's imagine you had a wedding okay for your friend of her best Friends so you're living in NorCal France for example, lately, just visualizing in between Lille and ma same as saying the south of France and the weddings is at 6pm. And you need 10 hours to do 1000 kilometers from Lila to Marseille and you have the ring. So you have to be on time. That's a matter of fact. So, you plan you do your roadmap and you design you when you will be and where you have to be to be on time and to do some regular check.

So for example, eight to 830 you will be in the race France, which is in the northeast of France, then Dijon at 10 o'clock, we will take a short breakfast, then you will be in Leone, very nice city at 12. You will have a good, good lunch. Then you will have a short nap for instance or your lunch one hour you have a short nap, maybe a coffee time. At three o'clock for example, and then you will be in Avignon, something like for 430. And then you plan to arrive let's say at five o'clock or four o'clock in in Moscow and you have to our buffer in case okay for the adults because you plan then is on the paper that theoretical and then the reality sometimes different and then actually according to the reality you will adjust your roadmap of your see because maybe you didn't expect but before young there is traffic jam because there is an accident for instance, okay, or there is a demonstration or really enhanced, so you have a demonstration so the traffic jam is very bad.

So you have to take another road for example. Smaller swarm affecting for example, your speed Or if you decide to, I don't know to to speed up because this is the corrective action to speed up instead of in from legal speed is 170 kilometers per hour you will take the risk to the penalty and to drive that 150 for instance okay but whatever the case you will try to find some solution and other roads and power in road okay. And let's say each and every second you we go faster or you will short, short turn you lunchtime, maybe you will stop, you will don't rest or you will have no coffee break or you will eat in the car and so on. But at the end, you will be on time because you will adjust your schedule your roadmap, this is extremely important. Then, the mess the important thing is to define the notion of time, the segmentation of time in terms of strategy, you have two kinds to kind of the first one is the strategic vision and the second one is the operational vision.

So in the segmentation of time, strategic vision is linked to the let's say the polarstar. Okay, your strategy which doesn't change ears in Good morning, okay, so you have the short medium long term, and the segmentation of time for this short term. It's in between now and six months. midterm is in between six months into years and long term run it is in between two years and five years. Okay? For that you have different tools, which are the roadmap, okay.

When you give a roadmap for instance, for your employees or for your own, you know, you have your forecast exactly what I prisoned before regarding to weddings, you know, that's you will reach DCT at this time if not you have to adjust and to speed up or take some corrective action to work maybe more to employ someone else to have some more helps and in any way just you have some corrective action according to what you design on the averted time then you have some different mappings, some retro planning retro planning is picking up the notion of frame time. Then the second axis is the operational division which is more a daily process okay. So it's more for further big structure it is department by department or small teams smaller Korea is not for the entire entire company for instance. So you have the notion the sprinter is the same short medium term, but is not affecting the same notion of time.

Short time on operational daily life it is today, okay. midterm will be This afternoon or tomorrow, and long term will be before the end of this week or before the end of this month. Okay, you're never talking about here all semester for the short term vision. The boundaries of time, what does it mean? It's very important systematically in referring to the Buddhist philosophy. If you don't manage time, time manage, you have to be the leader of the time, what does it mean?

It means also, because most of the time you have to work and to cope with different actors, okay. So you have some intermediaries, you have some, some employees, some partners and so on. And you have to anticipate and to take the lead of time and what does it mean? It means that even for the meetings for the code for the handover of the work, systematically you have to put a deadline. Okay, well, this meeting will We learn we last one hour and you try to during the meeting to be on that time they can, why not doing giving some reminders like Okay guys, let's come back to the points we still have half an hour. Let's Let's be efficient you see.

So you managed them also wise you can imagine that systematically, people are just taking more time and at the end you cannot do you cannot put into all PCs like stone tables and so on up to water. Important as well in your schedule, systematically you don't fulfill completely it means that you let probably 30% 25% and it's okay. If everything is filled in doesn't let the space and for for example, the analogy of the winnings simple To take a buffer for this example, we had two hours buffer in case Okay, in your time schedule is very important to yeah not to fulfill because otherwise is what's most of the doctors in Europe essentially, in France, they're completely fully booked and systematically they plan for example after an hour to two other fashions. And at the end of the day, you can be sure that they are always two hours delayed most of them why because every time is more is never 30 minutes, it's 35 minute, 14 minutes and so on, people are late and so on and at the end, it is accumulative delay.

Important as well to repower amateur during the day, okay, you can readjust you know that's okay Finally, this one I can post postponed to tomorrow after tomorrow. Isn't that a big deal and so but you Ranjan, we are registering your your schedule according to your priorities, attitudes and activity toots is very important regarding what I said to you previously, the notion of being active active means that should take the lead okay you do what pays fast? Okay the return on investment imitates Okay, avoid time wasters. Okay what I'm calling time vampire choose the importance of the meeting do a filter is not because I don't know a supplier call you on in the town. I would like to visit you Okay, fine. What do you have to propose to me?

And you see, okay, I can propose to you the new connection. Okay, fine, but maybe is absolutely not the good moments can wait two months is not urgent and so on. So just choose Okay. Is Doesn't mean that you're ready, you can stay Sorry, I'm busy, I cannot. So I'm not here to pretend that you are in business, whatever, but is not because someone propose to you anything that you have to accept. So avoid because there is a lot of time vampires, the people who are just wasting your time, and you try to keep them out.

Delegates, delegates, you give work, you outsource the work. It means for that three things. The first one, you have to choose the good collaborator for that. You have to train the people for that. And at the end, it doesn't mean that you don't control obviously you control but we cross check. And at the end, you make sure that everything is correctly in those technical the techniques sorry, don't disturb.

It's extremely important. We are losing so much time every day and essentially in the new organization with no show notes or In space to be concentrate and to be concentrated, okay? You're doing something you're focusing and then someone asking you a question. So every time you come back to your task, you have to reconstruct trade it's take a few seconds, or it is a source of mistake affecting sometimes your, your good work the efficiency but also at the end if you have some mistake, you're obliged to revise everything and the consequences can be really time consuming. So what is very important this is exactly what I'm asking to my employees. So what I'm doing so sometimes on my private office with normally door is always open.

But sometimes we close up with my business partner when we have something very important to do. Financial meeting or whatever strategic discussion, we put, don't disturb like this people. Don't interrupt. To us, and I'm asking exactly the same with my employees for them just to tell me and even when I have a question I'm always saying, that's why I use it a lot the email, please get back to me when you have time or for the people, they can manage their own, let's say priorities and they can see they can read my email 15 minutes later or an hour later, but that please, they are focusing on what they are doing and when I call them and just say to them, when you have finished what you're doing, please come to me, that's it. Okay. Like this.

It's, it's more efficient. Very important to reformulate constantly to do some feedback. Okay, you rephrase, okay. Why because the communication whatever the language, its source of interpretation, okay. So and very often people think they Understood, and then they start to work in at the end we have to humans or act a few days, we realize that we are not we were not on the same page. So that's why what is important two things, you can send an email just as a feedback, okay, even better, you can ask to the person you add a meeting with except to visit clients most of the time is better you do the feedback to save some time for them like notion of service.

But even for an employee or supplier, what is good is to ask them for feedback, please send me a feedback about the meeting to make sure everything is is is understood from your side, okay? Or so like this. You have a proof or written proof. Okay, after a few weeks, if the person slept in between, of course, or they forgot, at least we can show the proof, okay? But it's very important to ask even orally Okay, you understood Okay fine. Could you just explain to make sure that you really understood and like this people reformulate and you see that very often, they understood maybe 70 80% and they don't understood everything.

Okay. Once again, I insist This is very capital to use. Time management is also the notion of time difference timezone, okay. If, for instance, you are in Asia and you're working with your clients in Europe, if you receive an email when you are connected at eight o'clock in the morning, you can be sure that no rush I mean, here you have up to let's say, two o'clock in the afternoon. Most of the time is six hour difference, because the client will be connected at six o'clock. So whatever your reply at eight o'clock, 10 o'clock meet.

Noon is the same. Okay, you have at least six hours to reply. To this person, if on the other round you are working from Europe with Asia, that's to say, China, you're working with Bangladesh and you're working with or India and you're working from Europe, it's better to start to work in to do your tasks with China, because you know that you have a certain window, maybe just three or four hours with them, then you switch to Bangladesh or India, almost same time difference. And then you continue your daily tasks but always like this personally being with the timezone of Indonesia and in Shanghai, China. I'm already starting with the demands from Australia because my clients are two hours difference, but the Netherlands in a certain way, then China, then Bangladesh and then obviously, from from Europe, and I don't have clients in states but if it was the case I will I would finish by them okay this is extremely important in your time management well in practice now, concurrently three tools I invite you to list the different tasks for tomorrow for instance by by valuing time that you forecasts and by checking the priorities and then you will see after tomorrow you will analyze Okay, you have 10 different tasks, you plan to do 30 minutes for this task, one task 245 minutes, and then you check the day after you check if he was matching or not.

The more you are doing that, the more precise you are, okay, and the more you can push up sometimes the meetings and so on. And so the more you can optimize time. The second aspect is Do always scheduled for one week with different elements. Okay, always with the priorities, the stone and the Pecos and so on. And last to do a schedule as well for every month each month. Yeah, schedule